Meeting Minutes 2016-17

Sober Grad Minutes

 

December 14, 2016

 

Call to order:

Meeting called to order at 6:09 p.m.

 

Present: Diane Hurner, Christine Frommer, Mary Downing, Jenny Wood, Lynn Stauffer, Jen Toney, Sherri Van Opijnen, Joni Freitas, Betsy Stratte, Suyen Leak, Michelle & John Harrington.

 

  1. Sober Grad Chairs: Chair - Diane Hurner,

Secretary- Christine Frommer, Treasurer, Suyen Leak, Certificates - Donna Scott,

Decorations/Set up- Laura Gibson & Lynn Maxwell, Fundraising - Mary Downey & Prizes -        Mary Downey & Christine Frommer, Games & Activities - Laura Gibson & Sherri Van Opijnen,             Registration/Check-out: Mary Downey, Thank-you Notes: Betsy Stratte,

Venue/Logistics-Lynn Stauffer

Need:  Marketing/Communications, Rummage Sale, Extra volunteers.

 

  1. Treasurer’s Report:

Suyen Leak reported Bank Balance is $1,033.80.  We received $250 in donations, $200.00 from City of Redding Utilities and spent $64.78 on Dutch Bros and postage.  Received checks from Round Table $175.76 and a check from Lumber Jack $12.33.  Made $385.00 in Wreath sales sold 14.

 

  1. Chairman of Certificates: Donna Scott -
  • Certificates Sold -74 by 42 students and families.
  • Goal is to sell 118 Certificates
  • Remaining certificates get turned in on Jan. 18, 2017 to be recalculated.
  • $100 Cash drawing on 12/13 - won by John G
  • Candy bars distributed on 12/13, 11/18, 11,3,10/17, 9/30 (all donated)
  • Dutch Bros drawing on 10/12 (six $5.00 gift cards given out)
  • Need more mailing materials (stamps & envelopes)
  • Candy Bars needed.
  • All SG Activities must be pre-approved by the Chemical People for insurance liability reasons.
  • Receive a protected Vendor list by January 2017.
  • Voted to purchase $70.00 worth of Dutch Bros special xmas sale of 10 free drinks for $35.00. The Harringtons are donating 10 drink cards.
  • Voted a drawing In March and do a 50/50 cash.

 

  1. Diane Hurner, asked if we could get a better Sober Grad Logo that is clear and clean or even

possible Adding to it. Need to check with the Chemical people regarding the logo.  Working on

Logo.  Diane is looking into cinch bags with 2017 signed logo from students.

 

 

  1. Mary Downey –Need to work on getting the word out on dining fundraiser to parents. Maybe

emailing and using the sober grad face book website to get the word out.

  • Round Table Fundraiser in October made $175.76
  • Lumber Jack Fundraiser in November made $12.33
  • MOD Pizza Fundraiser scheduled for January 10th.
  • Bowl-A-thon at Country Bowl scheduled for February 4th from 10 am to 1pm. Working on details regarding the fundraiser.  16 Lane Sponsors - $100 per lane and 5 person teams- minimum buy in $100 for ??? games.  Raffle baskets and prizes for the highest individual bowl score, highest team score, and most money raised by a team.
  • DJ - contacts are being sent to Mary Downey. We are looking for a DJ from 9 pm-12am.

 

  1. Prizes - Christine Frommer shopped black Friday in November and purchased the following items:
  • 2 Beats Wireless headsets @$89 each
  • 3 - LG 40" 1080p Tv @ $161.24 each
  • 1- Keurig K55 $82.01
  • 3-3.2 cu ft mini refrig/freezer @ $102.00 each
  • Keurig K250 Single Serve @ $85.99
  • 2- 0.7 cu ft countertop stainless steel microwave @ $55.56
  • 3 - JBL Flip 3 splash proof w/case $87.95 each
  • all prizes for a total of $1401.55 a total of 15 prizes
  • Voted to purchase 5 more top gifts only and rest gift cards or donations.

 

  1. Decorations - Lynn Maxwell unable to attend the meeting.

 

  1. Betsy Stratte - voted to order 50 thank you cards for now and more later.

 

  1. Food - Tri-Tip, Chicken and salad have all be donated so far. Looking for donations for food.

 

  1. Next Meeting Date:

Wednesday, January 1, 2017, at 6 pm in Kathy Armstrong class.

 

  1. Adjournment:

Meeting was adjourned at 7:45 p.m.

November 9, 2016

1. Call to order:

Meeting called to order at 6:04 p.m.

Present: Lynn Maxwell, Diane Hurner, Christine Frommer, Mary Downing, Jenny Wood, Lynn Stauffer, Jen Toney, Laura Gibson, Joni Freitas, Teri Keeler, M. Jones, Melissa Swansen

 

Amendments to the minutes for the  October 19, 2016, meeting. By Donna Scott

            1.  Request for approval of money for treat incentive & stamp & mailing envelopes.      

            2.  New need to submit all Grad night activities to Chemical People for prior approval.

            3.  Request from CP for U-Prep's letter to parents stating that students need to be signed

                 out/picked up by responsible party at the end of the event.  Other schools need to create

                 a similar letter, and want to see our verbiage.

 

2.  Sober Grad Chairs:  Chair - Diane Hurner,

            Secretary- Christine Frommer, Treasurer, Suyen Leak, Certificates - Donna Scott,

            Decorations/Set up- Laura Gibson & Lynn Maxwell, Fundraising - Mary Downey & Prizes -        Mary Downey & Christine Frommer, Games & Activities - Laura Gibson & Sherri Van Opijnen,             Registration/Check-out: Mary Downey, Thank-you Notes: Betsy Stratte,

            Venue/Logistics-Lynn Stauffer

            Need:  Marketing/Communications, Rummage Sale, Extra volunteers.

 

3.  Treasurer’s Report:

Suyen Leak was unable to attend the meeting.  No report.

 

4.   Chairman of Certificates:  Donna Scott - unable to attend meeting.  Donna sent Diane Hurner an

       email, students have sold 45 certificates for a total of $4,500.00.  Lets continue to encourage

       students to sell certificates.  There is a list of community sponsors on WWW.uprepsobergrad.org

       website who have purchase a certificate.  The thank you letters have been mailed.

·        The Senior Adult mixer/beer festival, silent auction fundraiser, is one that the

Chemical People do not approve of as a fundraiser.  It would be sending out the wrong message.

·        No money will come from alcohol or tobacco related business.

·        Chemical People must approve all activities.

·        Request funds for 2 more books of stamps. Want to fold and insert into a regular

size envelope at a cost of .49

      

5.   Diane Hurner, asked if we could get a better Sober Grad Logo that is clear and clean or even    

      possible Adding to it. Need to check with the Chemical people regarding the logo.  Working on

      Logo.

 

6.  Mary Downey –Need to work on getting the word out on dining fundraiser to parents.  Maybe  

     emailing and using the sobergrad facebook website to get the word out. 

·        December fundraiser is MOD Pizza December 7, 2016. 

·         Chipotle Fundraiser scheduled for January 11th. 

·        Sherwood Forrest Farms - Marry suggested xmas wreaths - order and sell them.  Voted on- not such a good idea  too much money and have to order a certain number.

 Laura Gibson suggested we make our own wreaths and sell them.  She is willing to show

us how to make them.  We just need supplies.  It was voted on and schedule to make wreaths

on November 30, 2016 to make them and sell them over the weekend at Holiday Market for small $30 and the large ones for $40.

 

·        Mary Downey is still waiting to hear from Dutch Bros regarding gift cards.

·        Teri Keeler looking into Book drive for either Dec. 3, 11th or 20th.  Will let us know.

·        Bowl a Thon scheduled for January 2017 sometime.  $60 a team and $125 Lane sponsor

where some suggestions.  The Gilmette's have done this before so they know how to set this fundraiser up.

·         DJ - contacts are being sent to Mary Downey.  We are looking for a DJ from 9 pm-12am.

 

7.   Prizes - A survey was sent to Mrs. Armstrong and we have not heard back yet on the survey.

      Mary Downey and Christine Frommer will get some prizes on black Friday November 25th, and

      have offered to use their money and wait to be reimbursed as soon as the sober grad has funds.

      We are looking at making sure each student walks away with something.  No one leaves empty

      handed.

     

8.   Decorations - Checking craigslist for casino decorations or donations.

 

8.   Food -  Tri-Tip, Chicken and salad have all be donated so far. Looking for donations for food.

 

9.   Next Meeting Date:

Wednesday, December 14,  2016, at 6 pm in Kathy Armstrong class.

 

10.  Adjournment:

            Meeting was adjourned at 7:30 p.m.

           October 19, 2016

 

 

  1. Call to order:

Meeting called to order at 6:00 p.m.

Present: Lynn Maxwell, Diane Hurner, Christine Frommer, Mary Downing, Judy & Eddy Gilmette, Betsy Stratte, Suyen Leak, Jen Toney, Christi Isheim, Connie Echols, Teri Keeler,

 

  1. Sober Grad Chairs: Chair - Diane Hurner,

Secretary- Christine Frommer, Treasurer, Suyen Leak, Certificates - Donna Scott,

Decorations/Set up- Laura Gibson & Lynn Maxwell, Fundraising & Prizes - Mary Dopp/

Mary Downey, Games & Activities - Laura Gibson & Sherri Van Opijnen, Registration/

Check-out: Mary Downey, Thank-you Notes: Betsy Stratte, Venue/Logistics-Lynn Stauffer

Need: Marketing/Communications, Rummage Sale, Extra volunteers.

 

  1. Treasurer’s Report:

Suyen Leak reports balance is $789.29; She has received $300 in cash donations.

Paid out $45 in printing expense. Voted to deposit $200 towards Fun on the Go for Sober Grad night to reserve the items. Balance due for Fun on the Go is $3,800.00. Seeing if

we can get that amount down.

 

  1. Chairman of Certificates: Donna Scott - unable to attend meeting. Donna sent Diane Hurner an

Email students have sold 28 certificates. Donna is sending out thank you notes for Certificates

sold. We have to turn in the unsold certificates at the end of December. The goal is to try and

sell as many as we can before turning in those unsold certificates in December. The Chemical

people will then reissue us a new batch of Certificates to sell. The deadline for selling

Certificates in March 14, 2017.

 

Incentive to sell Certificates- It was suggested and voted that we raffle off $100 for those

Who sold certificates. Each student gets a raffle ticket for each certificate sold to put in the

drawing. The raffle to take place before Christmas break and another raffle of $100

in March after Certificates are turned in. Do we have a poster acknowledging the sale of

Certificates and what the goal is to sell? Need to ask Donna.

 

  1. Diane Hurner talked to the U-Prep Educational Foundation regarding cash donations for Sober

Grad. They have agreed to accept the cash donations and they return the cash to Sober Grad.

The Foundation will write thank you notes to those who donate cash for Sober Grad.

Diane asked if we could get a better Sober Grad Logo that is clear and clean or even possibly

Adding to it. Need to check with the Chemical people regarding the logo.

  1. Betsy Stratte asked about the Thank you cards. It was suggested to use the Senior signed logo on

the Senior sweat shirts as a logo for the Thank you cards. Christi Iseim was going to get Betsy

the logo. They are working together on that.

 

  1. Mary Downey – Round Table fundraiser in September raised $175.00. Need to work on getting

The word out on dining fundraiser to parents. Maybe emailing a flyer regarding our fundraisers.

The Habit fundraiser to take place on November 15th. Christine to get flyers printed. December

fundraiser is MOD Pizza December 7, 2016.   Mary is open to suggestions for fundraiser. The

Gilmette’s talked about possibly doing a bowl-A-Thon. They will get together with Mary to discuss

further. It was voted not to do the tamale fundraiser. There are too many fundraisers going on at

school. Talked about the Sierra Pacific xmas tree fundraiser thought it was too much work and

finding the people to take on the task of cutting, storing, and getting the trees where they need to

  1. Still waiting to hear from Dutch Bros regarding gift cards.

 

Teri Keeler looking into a Barnes & Noble fundraiser, she will get in touch with Mary Downey.

Diane Hurner suggested a Senior Adult cocktail mixer/beer festival, silent auction fundraiser held

in the quad on campus to help raise money for Sober Grad. Getting different beer and wine

vendors to donate the alcohol.

 

  1. Prizes – want to give the Senior a list of items and have them check off 5 that they would like

To have or see at our Sober Grad Night. Christine will print out the list and email Mr. Cabral to

See when she can go in and talk to the seniors and hand them out and collect them back.

Need to put in the bulletin and email for donations of boxers. We need boxers for boxer bingo.

 

  1. Food - Donations from Mindy Brace (hot dogs, hamburgers) We need to know how much food.

Eddy Gillmete suggested that you need 20% more. If you have 118 students add an additional

20% to that amount.

 

 

  1. Next Meeting Date:

Wednesday, November 9, 2016 at 6 pm in Kathy Armstrong class.

 

  1. Adjournment:

Meeting was adjourned at 7:30 p.m.

Sober Grad Minutes - September 14, 2016

 

  1. Call to order:

Meeting called to order at 6:00 p.m.

Present: Lynn Maxwell, Diane Hurner, Christine Frommer, Mary Downing, Michele O'Leary, Betsy Stratte, Donna Scott, Suyen Leak, Laura Gibson, Jen Toney, John & Michelle Harrington, Jenny Wood, Denise Jones, Michael & Sherrie Moore, Mary Dopp, Christi Isheim, Lynn Stauffer, Arlene Litsey, Brooke Wagner, Sheri Van Opijnen

 

  1. Sober Grad Chairs: Chair - Diane Hurner, Co Chair - Christine Frommer,

Secretary- Christine Frommer, Treasurer, Suyen Leak, Certificates - Donna Scott,

Decorations/Set up- Laura Gibson & Lynn Maxwell, Fundraising & Prizes - Mary Dopp/

Mary Downey, Games & Activities - Laura Gibson & Sherri Van Opijnen, Registration/

Check-out: Mary Downey, Thank-you Notes: Betsy Stratte, Venue/Logistics-Lynn Stauffer

Need: Marketing/Communications, Rummage Sale, Extra volunteers.

 

  1. Need to see if anyone has a business that would donate making copies for Sober Grad. We make several copies.

Currently using McDonald Printing. Need to make additional copies for fundraisers and thank you notes.

 

  1. Treasurer’s Report:

Suyen Leak says received one certificate sale and some cash donations. Prefer cash donations go receive funds up front for purchase. Suyen said the 2016 Sober Grad Committee spent the following money: Activities $7,800.00, Decorations $729.00, Prizes $2,800.00 and gave each student $65.00 total of $6,800.00 in cash. The 2016 Class spent rough estimate of $18,129.00

 

  1. Venues for Sober Grad Night: Suggestions: BBQ, looking for food donations. Any donations would be great.

All food was donated for 2016 class and hoping to do the same for 2017.

 

  1. Sober Grad Night will be held at the UPrep school and the theme is Las Vegas/Casino/Beach

This was voted on by the parents who came to the 9/14/16 Sober Grad meeting.

 

  1. Website: Uprepsobergrad.org

 

  1. Incentives for the students who sell Certificates; mentioned was Dutch Bros drink card,

Candy bars. Mary Downey will look into Dutch Bros cards. Mary Downey and Christine

Frommer will purchase a box of Candy at Costco to hand out to students who sell certificates.

 

  1. Chairman of Certificates: Donna Scott - Met with the Seniors and went over the handouts

regarding certificate sales and also the Do Not Solicit list of merchants. She stressed that

it would be great if each student sold one certificate at least. There will be no entry charge

for those who do not sell a certificate. Donna said, "That other schools charge a $100 entry

if you did not sell a certificate." Donna Scott needs additional copies of the Certificate hand-

outs and the do not solicit vendor list.

 

  1. Sober Grad Committee will be using mail chip to send out emails. Secretary to check email

address on a regular base.

  1. Fundraising: Mary Downey set up Round Table Pizza for September 21st fundraiser. Lumber

Jacks October 4, 2016, The Habit November 15, 2016, and Mod Pizza in December 2016.

set up for October. Suyen asked if we could change our fundraiser day to a different day then

Wednesday. Music program has fundraisers every Wednesday.

Mary Downey looking to fall festival - Dunk Tank

  1. Next Meeting Date:

Wednesday, October 12, 2016 at 6 pm in Kathy Armstrong class.

 

  1. Adjournment:

Meeting was adjourned at 7:10 p.m.

Sober Grad Minutes

August 24, 2016

 

 

 

  1. Call to order:

Meeting called to order at 6:00 p.m.

Present: Lynn Maxwell, Diane Hurner, Christine Frommer, Mary Downing, Michele O'Leary, Jonie Freitas, Betsy Stratte, Donna Scott, Suyen Leak, Laura Gibson, Jen Toney, John & Michelle Harrington, Jenny Wood, Denise Jones, Michael & Sherrie Moore, Mary Dopp, Christi Isheim, Lynn Stauffer, Teri Keeler, Arlene Litsey, Brooke Wagner, Sheri Van Opijnen

 

  1. Sober Grad Chairs: Chair - Diane Hurner, Co Chair - Christine Frommer,

Secretary- Christine Frommer, Treasurer, Suyen Leak,

 

  1. 2017 Class: 118 Students

Graduation is May 26. 2017

Goal to raise is $25,000.00

Have each student sell at least one to two certificates.

 

  1. Treasurer’s Report:

Suyen Leak says we have about $200.00 in Sober Grad Checking Account

 

  1. Venues for Sober Grad Night:

Suggestions: Uprep School Gym, YMCA, Elks Lodge. Christine Frommer looking into

suggested venues to see what the cost is. Having the Sober grad parents vote where

to have Sober Grad night. Email vote to all parents.

 

  1. Themes for Sober Grad Night:

Suggestions: Las Vegas/Casino, Beach Boardwalk, Hollywood, Comic Marvel, Back to

the Future, 80's, Cruise, and Arabian Theme. Will do an email vote on theme.

 

 

  1. Next Meeting Date:

Wednesday, September 14, 2016 at 6 pm in Cathy Armstrong’s class room.

 

  1. Adjournment:

Meeting was adjourned at 7:00 p.m.